Online Tenancy Application Form

Please read the following in full before submitting your application. If you do not follow the instructions your application will not be considered – so if you go to the effort to fill in our forms, please do so properly.

If you are not applying for a particular property, please fill in our Rental Enquiry form online to be added to our database. The application form is only to be used if you are applying to rent a particular property. Your details will be added to our database and your application discarded if you are not applying to rent one of our available properties.

Make sure that you provide the following:

  • A separate form for each person over 18 years old that will be living at the property (including but not limited to partners, spouses, adult children and flatmates).
  • Photo ID with each application (preferably a New Zealand driver licence). Passports and 18+ cards are acceptable.
  • Pet Application form for any pet(s), this can be downloaded here.

Step One – Filling in the application form

  • The application form(s) must be completed in full. We do not process incomplete forms, so if you do not provide the required information your application will not proceed. If you are unsure about any of the questions, call or email us rather than leaving a blank space.
  • Please provide full address details, including street number, street name, suburb and city.
  • Where you provide names, please use full names.
  • Ensure that you provide previous employment and rental history if where required.

Step Two – Submit your application form(s)

  • Once you have filled in your application and submitted it to us, please also provide a copy of your photo ID. You can email a copy or photo of your ID to, text a copy or photo of your ID to 027 688 6277, fax a copy to 03 684 4072, or bring it in to our office at 32 Church Street in Timaru.
  • Make sure that each person over 18 years of age has submitted a separate application.

Step Three – Processing your application

  • Once your application form(s) have been completed in full and with photo ID supplied, the property management team will begin processing the forms.
  • This process can take up to five (5) working days depending on the availability of references and any other delays.
  • Once all applications for the property have been processed, we will confirm with you whether or not your application has been successful. If it has been unsuccessful you will receive email confirmation of this.

Step Four – Successful application

  • If your application is successful and you wish to proceed, you will be required to pay a holding fee of one week’s rent to Ray White Timaru. This can be paid directly into our bank account (12-3475-0004631-02), or can be paid in cash at our office. Please note that we do not have EFTPOS facilities.
  • Once the holding fee is received, this will be considered your acceptance of our offer to rent you the property. Until the holding fee is received, we will continue to advertise the property for rent.
  • When we have received the holding fee, we will arrange a time for all parties to the tenancy agreement to come in to the office and sign the tenancy documents. Please allow 30 minutes for this to provide enough time to go through the contract and cover any questions you have. If you do not sign the agreement, the fee is non-refundable.

Applicant Details

Application Details

If not an NZ citizen or resident, please bring your visa to accompany this application.

Applicant Consents

I agree to the collection, use and disclosure of my personal information for the following purposes:
  • Checking any of the details contained in this application form with third parties including any tenant information database and the New Zealand Transport Authority.
  • Making enquiries with third parties in relation to my creditworthiness, including any credit reporting agency.
  • Placing any of the information regarding my identity supplied on this application form on a national online database.
  • Using any of the information contained on any Tenancy Tribunal Order to assist the enforcement of any unsatisfied Money Order made against me by listing details of the order on an online national database.
  • Using any of the information on this application form to assist in the enforcement of any unsatisfied Order made against me by the Tenancy Tribunal.
  • Debt recovery purposes including appointing an agent to collect any outstanding debts and listing defaults with any credit reporting agency.
  • Checking the Ministry of Justice fines database. This may be undertaken by a credit reporting agency on our behalf which will require my personal information to be collected by and disclosed to the credit reporting agency.

I understand that any credit reporting agency to whom you may disclose my personal information may:

  • hold that information on their credit reporting database;
  • use that information for the purpose of credit reporting or for any other lawful purpose;
  • disclose that information to their subscribers for the purpose of credit checking or debt collection of for any other lawful purpose.

I understand that if I have provided to you driver licence information that the provision of this information was voluntary.

I confirm the information in this form is true and correct and that I have read and signed the Cautions under the Privacy Act 1993.

I agree that if I enter a tenancy agreement then this application will form part of the tenancy agreement. Cautions provided pursuant to the Privacy Act 1993 and other information before applying for a residential tenancy. I also agree to pay letting fee on entering premises.

In Terms of the Privacy Act 1993 you are given notice that:

  • Requests information- this application form asks you to provide personal information and
  • Purpose of collection - the information collected on this form is required so that the landlord is better able to assess whether you would be the best applicant on merit for the tenancy and to record limited information contained in the application form on a web-based database. The limited information concerns your identity and your last known address. This information is required to assist the landlord in locating you to enforce any unsatisfied money order made by the Tenancy Tribunal.
  • Recipient of information - the information is provided by you to the Owner/Landlord/Agent/Property Manager.
  • Sight information - I/we advise you that you have the right to see the information I/we hold about you.
  • Correct information - to correct that information if it is incorrect in accordance with the Privacy Act 1993.
  • Holding information - if you do not enter a tenancy agreement with the landlord referred to on this application form, the application form will be destroyed.
  • Uses of information - you are advised that some information relating to your identity and last known address may be supplied to a national web-based database.

Other information drawn to your attention:

By completing this form you evidence the fact that you are applying to rent a residential house/ flat/apartment, and -

You are further advised that: If you do not supply all the information requested (other than the driver licence information) in this application form you may not be considered as the best applicant for the rental property or properties available.

PLEASE NOTE: A separate completed application form is required for each person who proposes to enter a tenancy agreement.

Personal Referees

Employment Referees

If employed for less than two years, please provide previous employment details below.
Weekly income from other sources, if any.

Address and Property Manager Referees

If less than two years at your current address, please provide previous address details below.

Applicant Requirements

Do you accept the property in its current condition? If no, please provide details below.

Applicant History

Have you ever had a tenancy terminated before?
Have you ever had money deducted from your bond?
Do you currently have contents insurance?
Are you in debt to another lessor or agent?
Do you currently have liability insurance?
Are there any existing circumstances that may affect your rent payment?
Have you ever been charged for a criminal offence?
Have you ever lodged an insurance claim?
Are you awaiting trial for a criminal offence?
Please provide details if you answered yes to any of the questions above.

Chattels, Pets and Smokers

If you have any pets, please provide details.
If you are under the age of 18 are you married?
Enter the total dollar value of chattels, e.g. fridge, whiteware, beds etc.

Emergency Contact Details

How did you hear about us?